🔒 Privacy Policy / Privacybeleid / Política de Privacidad

Last Updated: April 7, 2025

1. Introduction

Russin Krist ("we," "us," or "our") is committed to protecting your privacy and ensuring the security of your personal data. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website or use our fitness coaching services. We operate in full compliance with the General Data Protection Regulation (GDPR) of the European Union and the Dutch Data Protection Act (Wet bescherming persoonsgegevens).

By accessing our website and submitting your personal information, you acknowledge that you have read and understood this Privacy Policy. We encourage you to review this document carefully, as it contains important information about your privacy rights and how we handle your data.

2. Data Controller Information

The data controller responsible for processing your personal data is:

• Name: Russin Krist
• Address: Stationsplein 19W, 1012 AB Amsterdam, Netherlands
• Email: privacy@russinkrist.nl
• Phone: +31 20 789 0123
• Chamber of Commerce: Registered in Amsterdam

3. Information We Collect

We collect and process the following categories of personal data:

3.1 Information You Provide Directly:

• Contact Information: Your full name, email address, phone number, and postal address when you fill out our contact form or subscribe to our newsletter.
• Fitness Information: Any information you voluntarily share about your fitness goals, training history, or lifestyle preferences during coaching sessions.
• Communication Data: Records of our correspondence with you, including emails, messages, and coaching session notes.
• Payment Information: Billing address and payment details when you purchase our coaching services (processed securely through our payment providers).

3.2 Automatically Collected Information:

• Technical Data: IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
• Usage Data: Information about how you use our website, products, and services, including pages visited, time spent on pages, and navigation patterns.
• Cookie Data: Information collected through cookies and similar tracking technologies (see Section 6 for more details).

4. How We Use Your Information

We process your personal data for the following lawful purposes:

4.1 Service Provision: To provide you with the fitness coaching services you have requested, including scheduling sessions, delivering personalized training plans, and maintaining records of your progress.

4.2 Communication: To respond to your inquiries, send you appointment confirmations and reminders, provide customer support, and keep you informed about your ongoing programs.

4.3 Legal Compliance: To comply with our legal obligations, including tax reporting requirements, business regulations, and any lawful requests from government authorities.

4.4 Legitimate Interests: To improve our services, conduct internal analytics, prevent fraud, and ensure the security of our website and systems.

4.5 Marketing (with consent): To send you newsletters, fitness tips, and promotional offers about our services, but only where you have explicitly consented to receive such communications.

5. Legal Basis for Processing

Under the GDPR, we rely on the following legal bases for processing your personal data:

• Contractual Necessity: Processing necessary to fulfill our contract with you or to take steps at your request before entering into a contract.
• Legal Obligation: Processing necessary to comply with legal obligations to which we are subject.
• Legitimate Interests: Processing necessary for our legitimate interests, provided these do not override your fundamental rights and freedoms.
• Consent: Processing based on your explicit consent, which you can withdraw at any time.

6. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance your browsing experience and collect information about how you use our site. Cookies are small text files stored on your device that help us recognize you and remember your preferences.

Types of cookies we use:

• Essential Cookies: Necessary for the website to function properly. These cannot be disabled.
• Analytical Cookies: Help us understand how visitors interact with our website by collecting and reporting information anonymously.
• Functional Cookies: Enable enhanced functionality and personalization, such as remembering your preferences.

You can control cookies through your browser settings. However, disabling certain cookies may affect the functionality of our website.

7. Data Sharing and Third Parties

We respect your privacy and do not sell your personal data to third parties. We may share your information only in the following circumstances:

• Service Providers: With trusted third-party service providers who assist us in operating our website, conducting our business, or servicing you (such as email service providers, payment processors, and IT support), provided they agree to keep this information confidential.
• Legal Requirements: When required by law, court order, or governmental regulation to disclose your information.
• Business Transfers: In connection with any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
• With Your Consent: In any other circumstances where we have obtained your explicit consent.

8. International Data Transfers

Your personal data is primarily stored and processed within the European Economic Area (EEA). If we transfer your data outside the EEA, we ensure appropriate safeguards are in place, such as Standard Contractual Clauses approved by the European Commission, to protect your data in accordance with GDPR requirements.

9. Data Security

We implement appropriate technical and organizational measures to protect your personal data against unauthorized access, alteration, disclosure, or destruction. These measures include encryption, access controls, regular security assessments, and staff training on data protection.

Despite our efforts, no method of transmission over the internet or electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.

10. Data Retention

We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. Generally, we retain:

• Client records for 7 years after the end of our professional relationship (for tax and legal compliance purposes)
• Marketing consent records for as long as you remain subscribed, or until you withdraw consent
• Website usage data for 26 months

11. Your Rights Under GDPR

As a data subject under the GDPR, you have the following rights:

• Right to Access: You have the right to request copies of your personal data.
• Right to Rectification: You have the right to request correction of inaccurate personal data.
• Right to Erasure ("Right to be Forgotten"): You have the right to request deletion of your personal data under certain circumstances.
• Right to Restrict Processing: You have the right to request restriction of processing of your personal data.
• Right to Data Portability: You have the right to request transfer of your data to another controller.
• Right to Object: You have the right to object to processing based on legitimate interests or direct marketing.
• Right to Withdraw Consent: Where processing is based on consent, you have the right to withdraw consent at any time.

To exercise any of these rights, please contact us using the details provided in Section 2. We will respond to your request within one month, or inform you if we need additional time.

12. Children's Privacy

Our services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children. If you become aware that a child has provided us with personal data, please contact us immediately, and we will take steps to remove such information.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We will notify you of any material changes by posting the new Privacy Policy on this page and updating the "Last Updated" date.

14. Contact Us

If you have any questions, concerns, or complaints about this Privacy Policy or our data practices, please contact us at:

• Email: privacy@russinkrist.nl
• Address: Stationsplein 19W, 1012 AB Amsterdam, Netherlands
• Phone: +31 20 789 0123

You also have the right to lodge a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens) if you believe we have not handled your personal data in accordance with applicable law.